![]() ![]() Services not specifically defined might be misunderstood, leading to unmet expectations.The agreement should contain clear expectations as to what services are provided and what those services are.When drafting your event planning contract, be sure to include: How many times have you had a conversation with someone and walked away thinking you both understood each other, but you later learned there was miscommunication? Having a contract in place when planning an event ensures all parties have a clear understanding of the work being completed as well as additional aspects of the event planning business. What to Include in an Event Planning Contract Most event planning professionals, including party planners, wedding planners, and corporate event specialists, understand the importance of event planning contracts. Having a legal contract in place forces those involved to agree in writing on a set of terms and conditions. Proper planning, the right contacts and dedication are three traits that will help you succeed in this challenging role.Event planning contracts protect both parties involved in a number of ways. Yet most event planners thrive under pressure and consider the pressure to multitask to be an intriguing aspect of the job.Īt the end of the day, being an event planner can be quite rewarding, especially if your event goes according to plan. ![]() Most event planners feel as though they are being pulled in a million different directions in the days leading up to an event and on the actual event day itself. Sometimes, it is necessary to help attendees iron out transportation logistics and make lodging reservations. He also helps issue name badges and register attendees. He has all sorts of things on his mind including the delivery and placement of portable restrooms, lighting, food and exhibit booths. On the day of an actual event, the event planner is squarely in the spotlight. The Event Planner’s Role on the day of an Event Generating new ideas for unique party/event twists gives each event the idiosyncratic nuances that create an enjoyable and memorable experience for guests. The best event planner will avoid using the same sites and decorations over and over. This involves checking out restaurants, museums, boutiques and other places for ideas pertaining to venue sites, vendors and decorations. Most event planners leave the office on a regular basis to conduct “idea development”. This involves scouting out spaces that will provide ample space for seating as well as audio visual equipment. An event planner needs to stay abreast of the facilities in his area and determine which are appropriate for specific events. Other out of office work includes performing an array of errands related to events and scouting out sites. He must build relationships with a wide array of event-related professionals to develop a rapport and secure industry contacts that will provide value across posterity. Constant interaction with these parties is essential to the event planner’s success. ![]() Outside of the office, event planners meet with caterers, photographers, florists, portable restroom providers, venue managers and vendors. Some of this work is performed through Internet research and the rest is done in-person.Īn Event Planner’s Work Outside of the Office The selection of each event’s location is a time consuming process that can make or break the event. He also establishes floor plans, determines production schedules and researches event locations. He negotiates contracts with suppliers and facilities, coordinates catering services and creates budgets to project each event’s unique expenses. The typical event planner spends most of his day in the office, speaking with clients and vendors on the phone, by e-mail or in-person. Let’s take a closer look at a day in the life of an event planner.Įvent planners have their fair share of routine tasks but following a daily routine is quite rare. News & World Report, event planning is considered to be one of the hottest fields around. According to research conducting by the U.S. While the job is full of digressions and plenty of stress, it is still one of the most coveted in the country. Daily activities range from meeting with vendors to drawing up event contracts, scouting venues and communicating with clients. ![]() Everyone who is involved in event planning will testify to the job’s hectic nature and unpredictability. ![]()
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